Opportunity Information: Apply for SFOP0005691

The FY 2019 U.S. Ambassadors Fund for Cultural Preservation (AFCP) Conservation grant opportunity (Funding Opportunity Number SFOP0005691) was issued by the U.S. Department of State, Bureau of Educational and Cultural Affairs, through its Cultural Heritage Center (ECA/P/C). It is a discretionary funding opportunity that will be awarded as a Cooperative Agreement, meaning the recipient would be expected to work closely and collaboratively with ECA/P/C in designing and carrying out the program rather than operating entirely independently. The funding is associated with CFDA number 19.451 and was posted on March 27, 2019, with an application deadline of June 3, 2019.

The purpose of the award is to support the design and implementation of the AFCP Conservation Professionals Program, a specialized professional exchange initiative focused on conservation practice. The program is structured around hands-on, clearly defined conservation projects in either architectural conservation or objects conservation. These projects are expected to be directly relevant to the participating professionals and to the needs and priorities of their home institutions or organizations, so that the training and experience gained during the exchange can be applied in real, ongoing preservation work after participants return home.

The program can include up to four separate two-way exchange programs. The “two-way” structure indicates reciprocity: each exchange is meant to involve travel and professional engagement in both directions rather than a one-sided visit. Each exchange program must include an equal number of American and foreign conservation professionals, reinforcing the idea of peer-to-peer collaboration and shared professional learning rather than a simple training seminar. Each exchange can last up to eight weeks, creating enough time for meaningful project-based work, technical skill development, and professional relationship building, while still being short-term and focused.

At its core, the program’s main goal is capacity building through professional connections and practical technical learning. ECA/P/C emphasizes strengthening existing professional and institutional relationships in the conservation field, particularly relationships that link U.S. professionals and institutions with their counterparts abroad. Alongside relationship-building, the program is expected to deliver concrete outcomes in the form of new technical knowledge and improved conservation skills for participants, with an explicit expectation that those skills will be put to use in participants’ home organizations, extending the impact beyond the exchange period itself.

In terms of schedule, the opportunity lays out a fairly tight planning-to-implementation timeline. Program development and planning, carried out in cooperation with ECA/P/C, was expected to begin in fall 2019. Implementation was expected to start in winter 2019, with the first exchange program taking place no later than spring 2020. This timeline signals that applicants needed to be ready to move quickly from planning into execution, including having credible project concepts, institutional partners, and logistical capacity lined up early.

Eligibility is limited to U.S. entities, specifically including public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with IRS-recognized 501(c)(3) status (as referenced to 26 USC 501(c)(3)). The listing also notes an “Others” category tied to additional eligibility clarifications in the full announcement, but the central emphasis is on U.S.-based nonprofit or higher education organizations capable of administering an international professional exchange program under a cooperative agreement framework.

The award parameters are straightforward: the opportunity anticipated making one award, with an award ceiling of $100,000. In practice, that means the Department of State planned to select a single implementing organization to develop and run the overall Conservation Professionals Program as described, potentially managing multiple exchanges (up to four) under one coordinated program design and set of objectives.

  • The Department of State, Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "FY 2019 U.S. Ambassadors Fund for Cultural Preservation Conservation" and is now available to receive applicants.
  • Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.451.
  • This funding opportunity was created on Mar 27, 2019.
  • Applicants must submit their applications by Jun 03, 2019. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
  • Each selected applicant is eligible to receive up to $100,000.00 in funding.
  • The number of recipients for this funding is limited to 1 candidate(s).
  • Eligible applicants include: Public and State controlled institutions of higher education, Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education, Others (see text field entitled Additional Information on Eligibility for clarification).
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FY 2019 U.S. Ambassadors Fund for Cultural Preservation (AFCP) Conservation Professionals Program - FAQs

What is this funding opportunity?

This is the FY 2019 U.S. Ambassadors Fund for Cultural Preservation (AFCP) Conservation grant opportunity (Funding Opportunity Number SFOP0005691), issued by the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA), through its Cultural Heritage Center (ECA/P/C).

What type of award is expected?

The award is expected to be made as a Cooperative Agreement. That means the recipient would be expected to work closely and collaboratively with ECA/P/C in designing and carrying out the program, rather than operating entirely independently.

Is this a discretionary or formula grant?

It is described as a discretionary funding opportunity.

What is the CFDA number associated with this opportunity?

The funding is associated with CFDA number 19.451.

When was the opportunity posted and when was the deadline?

The opportunity was posted on March 27, 2019, and the application deadline was June 3, 2019.

What is the purpose of the award?

The purpose is to support the design and implementation of the AFCP Conservation Professionals Program, a specialized professional exchange initiative focused on conservation practice.

What is the AFCP Conservation Professionals Program designed to do?

The program is intended to build capacity by creating professional connections and delivering practical, technical learning through hands-on conservation work. It emphasizes strengthening professional and institutional relationships between U.S. conservation professionals/institutions and counterparts abroad, while also producing concrete outcomes in new technical knowledge and improved conservation skills that participants can apply in their home organizations after returning.

What kinds of conservation work or project topics are supported?

The program is structured around hands-on, clearly defined conservation projects in either architectural conservation or objects conservation.

How are the conservation projects expected to be chosen or framed?

The projects are expected to be directly relevant to participating professionals and to the needs and priorities of their home institutions or organizations, so the training and experience gained can be applied in real, ongoing preservation work after participants return home.

How many exchange programs can be included under this program?

The program can include up to four separate two-way exchange programs.

What does “two-way exchange” mean in this opportunity?

The opportunity describes the exchange structure as “two-way,” indicating reciprocity. Each exchange is meant to involve travel and professional engagement in both directions rather than being a one-sided visit.

How are participants expected to be balanced between the United States and abroad?

Each exchange program must include an equal number of American and foreign conservation professionals, reinforcing peer-to-peer collaboration and shared professional learning.

How long can each exchange last?

Each exchange can last up to eight weeks.

What outcomes is ECA/P/C emphasizing?

ECA/P/C emphasizes (1) strengthening existing professional and institutional relationships in the conservation field, particularly those linking U.S. professionals and institutions with counterparts abroad, and (2) delivering concrete outcomes such as new technical knowledge and improved conservation skills that participants will use in their home organizations.

What is the expected program timeline from planning to implementation?

Program development and planning (in cooperation with ECA/P/C) was expected to begin in fall 2019. Implementation was expected to start in winter 2019, with the first exchange program taking place no later than spring 2020.

How quickly would an applicant need to be ready to begin work?

Based on the stated timeline, the program was expected to move from planning in fall 2019 into implementation in winter 2019, with the first exchange occurring by spring 2020. The announcement signals that the selected implementer would need to be prepared to transition quickly from planning into execution.

Who is eligible to apply?

Eligibility is limited to U.S. entities, including public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with IRS-recognized 501(c)(3) status (as referenced to 26 USC 501(c)(3)).

Is eligibility limited only to those categories?

The listing also notes an “Others” category tied to additional eligibility clarifications in the full announcement. However, the central emphasis described here is on U.S.-based nonprofit or higher education organizations capable of administering an international professional exchange program under a cooperative agreement framework.

How many awards were anticipated?

The opportunity anticipated making one award.

What is the maximum funding amount available (award ceiling)?

The award ceiling is $100,000.

What does it mean that only one award was anticipated?

It means the Department of State planned to select a single implementing organization to develop and run the overall Conservation Professionals Program as described, potentially managing multiple exchanges (up to four) under one coordinated program design and set of objectives.

Which office within the Department of State is associated with this opportunity?

The opportunity was issued by the U.S. Department of State, Bureau of Educational and Cultural Affairs, through its Cultural Heritage Center (ECA/P/C).

What is the overall focus of the exchange approach described?

The exchange approach is framed as peer-to-peer and practice-based, built around hands-on conservation projects, reciprocal exchange activity, and equal participation by American and foreign conservation professionals.

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